April 15, 2015

Meeting called to order at 7:21 pm

Attendance - In attendance: Dwight, Adrian, Glenn, Marty and Bob

Approval of minutes from previous meeting –March 4, 2015 - Marty moves to approve the minutes of the previous meeting, Glenn Seconds, Motion Carried.

Standing Committee Reports

1.       Treasurers Report – banking info - Bob - Was not prepared for the meeting, will send out info at a later date.

2.       Marketing Report – Website - Marty - Still working on re-doing the website, Looking for minutes and agendas to attach to the webpage.

3.       Fundraising Report – Has a bottle drop off, lower attendance but still raised decent money

Old Business:

1.       CFEP grant application - New provincial budget was tabled and funding is still available - 391 million - 125000 per project per year. The goal will remain to submit a grant application for June 2015

2.       Lease agreement with the county- the lease has been signed, Dwight still needs to fill in some numbers but will return the lease to the county. It's a 15 year lease.

3.       May 23 fundraiser - May 23 we will be hosting a carwash/BBQ/bottle drop off. It will take place at the multipurpose pad, we will need manifold for water system, hoses, pressure washers, chamois to dry vehicles off as well as car washing soap brushes etc. We also need youth volunteers

New Business:

1.       Ramps - Work crews came out n Sunday April 12 to move and assemble the ramps. There are many repairs that need to be done to the ramps before use. The estimated cost of these repairs are approx $1500. Dwight has arranged $1500 from the community association to cover the costs of the repairs but will need a signed lease so the Community association can arrange to use casino funding for the repairs. The community association will also approach Division 3 Recreation and Culture board to recover some of the cost of the repairs. Penhold Building Supplies will be donating $500 worth of supplies.

2.       Lease for tennis court - Chuck gave Dwight a copy of a lease agreement for the tennis courts but the lease is not appropriate for that use. Adrian will do some research to find/develop a lease that is simple but covers all the points.

3.       Co-op grant - Adrian will start working on the text for the grant and will present it in a word document form as the actual application is an online application and needs to be done in a certain time frame. Due date for the grant is May 15, 2015.


Update timeline for Events/Fundraising

·         April 26 - tentative day to repair the ramps

·         May 15 Coop grant

·         May 23 Car wash fundraiser

·         June 15 - Deadline for the CFEP grant


1.       Next meeting date –May 6 , 2015 - 7pm at the Springbrook Fire Hall

2.     Adjourn meeting –

Next Meeting

October 18, 2017
All are welcome to come!